An executive secretary is an assistant who provides clerical support to an organization’s executive or another high- level administrator. This position often serves as the first point of contact for internal and external parties contacting an executive or administrator. An executive secretary conducts administrative support, such as:

Managing a complex calendar of professional meetings, conferences, personal appointments and travel

Answering and transferring phone calls, appropriately forwarding messages and following up on inquiries

Managing incoming correspondence, including emails, memos, faxes and mail, sometimes requiring a high level of discretion

Conducting industry- specific research and organizing important files, often drafting supporting documentation for presentations, conferences and meetings