**Job Title:** Office Assistant

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#### **Job Summary:**

The Office Assistant provides administrative support to ensure efficient operation of the office. This role involves handling various tasks, such as answering phones, organizing files, scheduling appointments, and assisting with general office duties.

#### **Key Responsibilities:**

- **Administrative Support:**

- Answer phones, take messages, and redirect calls as needed.

- Respond to emails and correspondence.

- Assist with document preparation, including typing, formatting, and editing.

- **File Management:**

- Organize and maintain office files and records.

- Scan, photocopy, and file documents as required.

- Retrieve and distribute documents and packages.

- **Scheduling:**

- Schedule appointments and meetings.

- Coordinate calendars and arrange travel plans.

- **Customer Service:**

- Greet and assist visitors in a professional and friendly manner.

- Provide information and assistance to clients or customers as needed.

- **Office Maintenance:**

- Maintain office supplies inventory and place orders as needed.

- Keep the office clean and organized.

#### **Qualifications:**

- **Education:** High school diploma or equivalent.

- **Experience:** Previous experience in an office setting is preferred but not required.

- **Skills:**

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

- Excellent communication and interpersonal skills