The Administrative Assistant provides administrative support to ensure efficient operation of the office. They handle a variety of tasks related to organization and communication, ensuring that all interactions between the organization and others are positive and productive. The ideal candidate will be resourceful, organized, and able to prioritize workload to meet deadlines.

Key Responsibilities:

General Administrative Support:

Answer and direct phone calls, emails, and other inquiries.

Manage calendars, schedule meetings, and arrange appointments.

Prepare and organize documentation, including reports, memos, letters, and forms.

Maintain office filing systems, both electronic and physical.

Office Management:

Order office supplies and research new deals and suppliers.

Maintain office equipment, including printers, copiers, and computers, ensuring they are in good working condition.

Coordinate office repairs and maintenance when needed.

Data Entry and Record Management:

Input, update, and maintain accurate data and records for staff, clients, or projects.

Ensure proper handling of confidential information and documentation.

Communication and Coordination:

Serve as the primary point of contact for internal and external parties on matters related to office administration.

Organize and distribute incoming and outgoing mail.

Assist in coordinating events, such as meetings, conferences, and staff events.

Financial and Budgetary Support:

Assist with expense reporting, invoicing, and purchase order processing.

Monitor and reconcile office budgets and expenditures.

Support to Management:

Provide administrative assistance to senior management or other departments as required.

Draft correspondence, reports, and presentations.

Travel Arrangements:

Coordinate travel bookings, including flights, accommodation, and transportation for staff.

Required Skills and Qualifications:

Proven experience as an Administrative Assistant or in a related position.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.

Strong organizational and multitasking abilities.

Excellent written and verbal communication skills.

Attention to detail and problem- solving skills.

Ability to work independently with minimal supervision.

Discretion and confidentiality.

Preferred Qualifications:

Professional English & Arabic is preferable.

Knowledge of general office procedures.

Nationality: Filipino & Arabic - Femal/Male.

Working Conditions:

Full- time.

Standard office environment, with occasional travel required for events or meetings.

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